A Final Report, detailing the actual budget and the outcomes of the project, must be submitted within 45 calendar days of the project end date. The project end date is chosen by the grantee in their grant application.
Individual Artists must submit receipts for all items or groups of like-items (such as tubes of paint) that cost $200 or more with their Final Report. R2AC/McKnight Career Development Fellows are exempt from this stipulation.
Organizations must submit receipts for all equipment purchases that cost $500 or more with their Final Report.
Arts and Cultural Heritage, Arts Project, and Fellowship grantees must submit one piece of publicity or promotional material that exhibits the appropriate credit line.
Arts and Cultural Heritage grantees must submit copies of letters sent to Minnesota State Legislators thanking them for their support of state arts funding.
Grantees may call, email, or send a letter requesting an extension of their final report deadline. A final report due date must be specified and approved by the Executive Director.
Emails reminding the grantee of their final report’s overdue status and the potential consequences of noncompliance will be sent 2 months, 4 months and 6 months after the final report deadline.
Grantees with an overdue final report for any R2AC grant are ineligible to apply for another R2AC grant.
Grantees who miss the deadline extension date, may request another extension. After three extensions have been granted, no more will be approved.
Final reports which are received up to (— time frame to be set by a board vote —) after the initial due date or extension due date of the final report will have their eligibility reinstated when their final report has been approved.
AAI, IAG, and Fellowship grantees will forfeit their remaining 20% or 10% payments if a final report is past six months overdue. Eligibility to apply for R2AC grants will also be suspended until their final report is received and approved.
For Artist Mentor grants, a final report is required from both the mentor and the mentee. Technically, the mentor will be paid in full once both final reports have been submitted. However, if attempts to obtain a final report from a mentee have failed and the mentor has completed a final report, then the mentor will be paid based on the number of documented hours they have worked with their mentee. If there are 20 or more documented hours, the mentor is paid in full, otherwise a percentage of the entire $950 will be paid based on the number of documented hours logged.
Grantees will have their R2AC grant contract/agreement terminated and their funding revoked if a project has not been completed and a final report has not been submitted up to (—- time to be determined by board —–) after the deadline or extension deadline date.