Final Report Policy

  • A Final Report, detailing the actual budget and the outcomes of the project, must be submitted within 45 calendar days of the project end date. The project end date is chosen by the grantee in their grant application.
  • If a grantee has requested a modification to their project, which includes a change in the end date, then a new final report deadline, which will be 45 days after the modified end date, will automatically be instated. This modified end date is not considered an extension.
  • Grantees may call, email, or send a letter to the executive director requesting a maximum 45-day extension on a final report, if the request is made on or prior to the project’s final report deadline.
  • The day after the final report deadline, a single email alerting the grantee of their final report’s overdue status and the consequences of noncompliance will be sent to grantees whose final reports have not been turned in and an extension has not been requested.
  • If a grantee requests a final report extension after a final report deadline has passed, the extension may be granted, but only for as many days that remain from the allowable 45 day extension past a final report deadline. (e.g. June 30 is the final report deadline. July 2 an extension request has been made and granted. The maximum extension request is 43 days).
  • Grantees who have surpassed the maximum 45-day extension on a final report are in noncompliance of their grant contract. Their grant contract/agreement will be terminated and they will be requested to return their grant funds to Region 2 Arts Council.
  • Grantees who are deemed in noncompliance of their grant contract are ineligible to apply for another R2AC grant, until the grantee has returned the total grant award to R2AC.
  • Receipts are required for any single equipment purchase over $500 (not multiple equipment purchases that total $500) for all grants.
  • Individual Artist Grants and Arts & Cultural Heritage Grants for Individuals grantees must submit receipts for all items or groups of like-items (such as tubes of paint) that cost $200 or more with their Final Report.
  • Quick Grants for Individual Artists grantees must submit receipts for all expenses.
  • Arts Project grantees must submit one piece of publicity or promotional material that exhibits the appropriate credit line.
  • Arts and Cultural Heritage grantees must submit one piece of publicity that exhibits the legacy logo and Arts and Cultural Heritage Fund credit line.
  • Arts and Cultural Heritage grantees must submit copies of letters sent to Minnesota State Legislators thanking them for their support of state arts funding.